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| title | date | author | description | categories | tags | featured_image | ||||
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| How do I create an appointment for, or invite, another user? | 2026-01-28 | Champs-Libres | This guide explains how to create an appointment in another user's calendar, or how to invite another user to an appointment. |
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/images/tutorials/112365c2-b075-4dcd-90d8-c1edb2234839-thumb-DctkSrpXioN66cYOgVvldIKcG1HbcN.png | /pdf/tutorials/Comment-creer-un-rendez-vous-pour-un-autre-utilisateur_-Comment-inviter-un-autre-utilisateur-a-un-rendez-vous_.pdf |
Opening the Appointments menu in the service user's pathway
Click "create" to create a new appointment for a user other than the caseworker.
Choosing the main user
Choose the main user for the appointment. It is this person's calendar that will be shown below.
Adding the parties involved
Under the parties involved, add the service user concerned.
Selecting a time slot
The main user's calendar is displayed with their availability slots (and the location). Select one of them. Note that you cannot book appointments outside the availability slots created by the main user. If you click outside those slots, the software will ask whether you want to become the main user again. Two calendars will then be displayed, showing the availability of the main user as well as your own.
Adding other people involved
If you want to add people to your appointment, you can add them under the parties involved. Their calendars and their availability will be displayed. Note that for the CHILL availability slots to appear, the small Availability toggle must be switched on (which is not the case in the screenshot). Make sure to enable it (see the next screenshot).
Viewing CHILL availability and the external calendar
CHILL availability is displayed if the left-hand toggle is enabled. Appointments from external calendars are displayed if the right-hand toggle is enabled. In this example, the CHILL availability of "Seforme" and their external calendar will be visible. The CHILL availability of "écoute" will not be visible, but their external calendar will (if synchronised).
Seeing the invitations of the people involved
People who have been invited to an APPOINTMENT will see a "my invitations" sub-menu in their profile, showing the number of pending invitations. In this example, 1 invitation is pending.
Accepting an appointment invitation
The details of the appointment are displayed. To respond, click respond. Several options are available: accept, decline or accept tentatively.